Equipment Rental Agreement
Rent out equipment: what is hired, for how long, the charge, deposit, care and what happens if it is damaged.
Set the terms for renting equipment to another party.
- Personal & business / Legal document
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Key features
An item table
Three rows for item, make and model, serial or asset number and accessories.
Period, charge and deposit
Dates and times, the rate and any minimum, charges by use such as meter hours, an extension only in writing and a deposit with a return period.
Condition checklist
A signed and photographed checklist of condition, hours or mileage and existing damage before the equipment leaves.
Use, operators and care
Permitted use and place, who may operate it with any licence needed, and routine checks, fuelling and reporting faults.
Repairs, loss and insurance
Who pays for repairs from normal use and from misuse, who bears the risk, the value on loss and the insurance the renter carries.
About this document
An equipment rental agreement records that an owner is renting specified equipment to a renter for a period. It lists each item with make, model and serial number, sets the period, charge and deposit, covers delivery and return, condition checks, permitted use, who may operate it, repairs, loss and damage, and insurance.
This blank form is for tools, machinery, event gear and similar. It is completed by hand and signed by both sides. It states that the equipment stays the owner's, and that the renter bears the risk of loss and damage from taking possession until the owner has it back and has checked it. Whether operators need training or licences depends on the equipment and the law.
Is this document right for you?
Useful when
- You rent out tools, machinery or event equipment
- You hire equipment and want terms on damage and return
- You want a record of condition before and after
Commonly used by
- Equipment hire businesses
- Contractors and tradespeople
- Event organisers and hobbyists
Not sure? about your situation first.
Alternatives
These are separate documents, for different jobs.
- Event ContractSet the terms for providing services at an event.View document
- Personal property agreementsRecord who owns or shares personal belongings.View document
- Hold-Harmless (Indemnity) AgreementProtect one party from claims arising from another's activity.View document
- Security-deposit agreementsSet how a security deposit is held and returned.View document
When to use this
- A contractor hires a digger for a week
- An event company rents sound equipment
- A neighbour borrows a trailer for a fee
What happens next
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More in Equipment & Property Rental
- Gift deedFormally give property to someone as a gift.View document
- Residential lease agreementsSet the terms for renting a home.View document
- Commercial lease agreementsSet the terms for renting business premises.View document
- Rental applicationsApply to rent a property, or collect applications as a landlord.View document
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Questions
About the equipment rental agreement
The form puts the risk on the renter from taking possession until the owner has it back and has checked it, apart from loss caused by the owner. Insurance is the renter's to carry.
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