Catering Contract
Agree the menu, guest numbers, price and cancellation terms for catering an event.
Set the terms for catering an event.
- Business / Legal document
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Key features
Final guest count
The client confirms the final number by a date, and that number is charged even if fewer attend.
Menu and service
A blank for courses and drinks and for staff, equipment and linen provided, plus what the client provides instead.
Allergies and dietary needs
The client tells the caterer in writing, and the caterer says what it can and cannot guarantee about shared kitchens.
Cancellation amounts
A blank for what the caterer keeps if the client cancels, by how far ahead it is.
Alcohol and leftovers
Who provides alcohol and, if the caterer does, any licence needed; and who takes the leftover food.
About this document
A catering contract records what a caterer will provide at an event, for how many guests, at what price and on what terms if plans change. It sets out the menu, staff, equipment, access and what happens with allergies, alcohol and leftovers.
You complete the blanks by hand, and both client and caterer sign.
Is this document right for you?
Useful when
- You are hiring a caterer for a wedding, party or corporate event
- You want the guest numbers and price fixed in writing
- You are a caterer wanting clear cancellation terms
Commonly used by
- Event hosts
- Caterers and small food businesses
- Companies organising events
Not sure? about your situation first.
Alternatives
These are separate documents, for different jobs.
- Event ContractSet the terms for providing services at an event.View document
- Independent-contractor agreementsSet the terms of work with an independent contractor.View document
- Vendor agreementsSet the terms for buying from a vendor.View document
- Liability WaiverHave someone waive claims for risks of an activity.View document
When to use this
- A couple books a caterer for a wedding reception
- A company arranges lunch for a conference
- A caterer wants a written deposit and cancellation policy
What happens next
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More in Service & Vendor
- Vendor agreementsSet the terms for buying from a vendor.View document
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- Construction ContractSet the terms for a construction project.View document
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Questions
About the catering contract
Food and alcohol licensing differs by place. The form says the caterer serves alcohol only if it holds any licence needed, but check what applies to you.
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