• What is held, with a list

  Contact details, employment record, payment details, right to work and qualifications, performance and conduct, health information where relevant, and system records.

• Where it comes from and why

  Referees, background-check, benefit and payroll providers, and your reasons for holding it.

• Who sees it

  Who inside and outside the organisation, the organisations that handle it for you and where they hold it.

• Security, retention, monitoring and automated decisions

  Measures taken, how long each kind is kept, whether you monitor and what, and whether any automated decision is made.

• What staff can ask, and complaints

  A list of requests staff can make, who to ask, reply time, keeping details up to date, information about other people, and how to raise a concern.

An employee privacy notice explains what personal information an employer holds about the people who work for it, where it comes from, why it is held, who sees it inside and outside the organisation, who handles it for the employer, how it is kept secure, how long it is kept, monitoring, automated decisions and what staff can ask for.

This blank form is completed by the employer and issued to staff. It does not make an employer compliant with any privacy or data-protection law, and should describe only what you really do. What a law requires an employer to tell staff, and what rights staff have over their information, depends on the place and the employer, so have a lawyer review it, especially where you monitor or use automated tools.

Not sure? Talk to an attorney about your situation first.

These are separate documents, for different jobs.

• Privacy policiesExplain how you collect and use people's personal data.View document
• Employee handbooksThe policies and expectations for your staff, in one place.View document
• Data-processing agreementsSet how another business processes personal data for you.View document
• Employment-policy reviewHave a lawyer check your workplace policies.View document

• A company issues a notice with new payroll and benefit providers
• An employer discloses CCTV or system monitoring
• A business records how long it keeps personnel files

• Employment agreementsSet out pay, role and terms for an employee.View document
• Offer lettersMake a job offer in writing, with its key terms.View document
• Employee handbooksThe policies and expectations for your staff, in one place.View document
• Workplace policiesSet out how your workplace runs on a specific issue.View document